Records Management and Preservation Practices in Motor Registration and Licensing Offices in South-West Nigeria
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Date
2016
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Journal of Applied Information Science andTechnology
Abstract
Purpose: This study investigated the status of records management in themotor registration and licensing offices in south-west Nigeria.This is because there have been many instances at the licensing offices in Nigeria of misplaced or lost records thus raising a question on how records are managed.
Methodology: Survey research method was adopted, and questionnaire was used to gather data. The respondents are the entire staff of the licensing offices at the state capital of the six states that constituted the zone.150 copies of questionnaire were administered to the personnel on random basis out of which 118 (79%) were duly completed and returned.
Findings: Analysis of data obtained revealed that management of records at the licensing offices is poor and lack modernity. There are no adequate records management facilities in the offices besides cabinet storage and dusting of records. There are no policy documents for records management, there is absence of designated records management staff and departments; Proper training, workshops and skills in records management are lacking amongst the personnel.
Implications: This study has implications on the management of records in licensing offices in southwest Nigeria because records support decision-making, provide evidence of policies, decisions, transactions and other activities consequently records management and preservation are crucial. Records management and preservation focus on efficient and systematic control of records that are created as a result of activities and transactions among individuals, in public and private establishments.
Originality/value: The study in conclusion recommends the institutionalization of records management policies, the appointment of a records manager, training and re-training of existing staff, and adoption of ICT to manage records.
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Citation
Lateef, E. B et al. (2016). Records Management and Preservation Practices in Motor Registration and Licensing Offices in South-West Nigeria. Journal of Applied Information Science andTechnology, 9 (1); 102-112.